SAN JOAQUIN COUNTY OFFICE OF EDUCATION
SPECIAL EDUCATION INFORMATION SYSTEM
INTRODUCTION AND PURPOSE
The San Joaquin County Office of Education ("Provider") is the creator and owner of a web-based suite of tools known as SEIS, for use by special education programs in formulating, updating, tracking, storing and reporting on Pupil Records, including "IEPs", which means a special education Pupils’ Individualized Education Plans, Individual Service Plans, or Individual Infant Service Plans. SEIS is a full-featured, multi-leveled system for managing IEPs consisting of the following SEIS Components or functions: a) IEP Creation/Update Component; b) Goals/Objectives Library Component; c) IEP Team/Student Assignment Component; d) CASEMIS and Custom Reports Component; and e) Records Retention and Archiving Component. A "Customer" of SEIS includes a school district or a special education local plan area of the State of California that has licensed SEIS from Provider through the "San Joaquin County Office of Education Special Education Information Systems License Agreement" ("Agreement").
By accessing SEIS, you agree that you are an Authorized User. "Authorized User" means the individual(s) or entity(ies) authorized by a Customer to access SEIS on behalf of the Customer according to the terms of the Agreement. Authorized Users are limited to a Customer’s designated employees and "Third Party Service Providers" who are contractors, agents, or volunteers of Customer.
PERSONAL USER IDENTIFICATION AND PASSWORD
By accessing SEIS, you acknowledge and agree that only Authorized Users may gain access to SEIS via the Internet through the Authorized Users' Personal User Identification and Password. "Personal User Identification" means the identification code given to Customer’s Authorized Users. "Password" means the License code provided to Customer’s Authorized Users to enable access to SEIS.
TERMINATION OF USE
You agree your access to SEIS is contingent upon your employer being a Customer, i.e., having a valid Agreement with the Provider. Should your employer's Agreement end or terminate, you acknowledge and understand that you will no longer be an Authorized User and you will no longer have the right to access or use SEIS. Your Personal User Identification and Password shall be deactivated immediately.
ACCESS TO SEIS SERVICES
Authorized Users may access SEIS at www.seis.org to manage Pupil Records, including IEPs. A "Pupil" is a student of a Customer.
You understand and agree that SEIS maintenance may be required from time to time, and Provider will endeavor to provide prior notice of such maintenance by posting notice on the SEIS webpage. You also understand that emergency maintenance may be required and, in such cases, prior notice of such maintenance will not be provided to Customer and its Authorized Users. You further understand and agree that Provider shall not be liable for any delays or failures in performance or for any interruption of SEIS services.
AUTHORIZED USER’S SUBMISSION OF CUSTOMER DATA
"Customer Data" means documents, information and data, including Pupil Records, submitted to Provider by Customer’s Authorized Users for processing through SEIS and/or documents, information and data input or maintained in SEIS by Customer. Customer Data must be submitted in accordance with the SEIS data-structure.
You acknowledge and agree that your submission of Customer Data does not violate any intellectual property rights or privacy rights of third parties.
PROTECTION OF PRIVATE CUSTOMER DATA
"Pupil Records" means both of the following: 1) any information directly related to a Pupil that is maintained by Provider, including Personally Identifiable Information, and 2) any information acquired directly from the Pupil through the use of instructional software of applications assigned to the Pupil by a teacher or other Customer employee.
"Personally Identifiable Information" includes: 1) the Pupil’s name, 2) the name of the Pupil’s parent or other family members, 3) the address of the Pupil or Pupil’s family, 4) a personal identifier, such as a Pupil’s social security number, Pupil’s number, or biometric record, 5) other indirect identifiers, such as the Pupil’s date of birth, place of birth, and mother’s maiden name, 6) other information that, alone or in combination, is linked or linkable to a specific Pupil that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the Pupil with reasonable certainty, or 7) information requested by a person who the educational agency or institution reasonably believes knows the identity of the pupil to whom the Pupil Record relates.
You acknowledge and agree that some Customer Data, including Pupil Records, is confidential pursuant to federal and state law, including, but not limited to, 20 USC section 1232(g) and Education Code sections 49060, et seq. You agree to abide by all applicable state and federal laws concerning Pupil Records. You further agree to protect Customer Data containing Pupil Records and to not disclose or make available to any unauthorized third party any Pupil Records to which you are granted access.
PROVIDER’S PROPRIETARY RIGHTS IN SEIS/NONDISCLOSURE
You acknowledge that SEIS is the property of Provider and that the value of SEIS is, in part, determined by Provider's ability to limit access to and use of SEIS to Authorized Users. You agree not to disclose or make available to any third party any of Provider's proprietary property to which Customer is granted access pursuant to this Agreement, including, without limitation, manuals and instructions for operation of SEIS, knowledge of operating methods, Passwords, Personal User Identification, and the names and designations of any equipment comprising the system.
GENERAL TERMS AND CONDITIONS